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12 April, 2023
Tips for Planning an Unforgettable Corporate Event
Looking to organise a successful corporate event that will be remembered for years to come, but not sure where to start? Look no further than PromotionsOnly, where you can find all the tips and tricks you need. Read on to discover how to plan an unforgettable event.
No matter the season or location, a corporate event provides a great opportunity to strengthen relationships with employees and customers. It can also put you on the radar of new clients. However, planning an event can seem daunting with so many tasks to complete in a short amount of time. Don't worry! If you succeed, you'll receive plenty of appreciation and recognition, and everyone involved will feel satisfied.
If you're feeling overwhelmed, take a deep breath, and know that we're here to help. Start with a great plan and to-do list, and you'll be off to a great start.
How to Plan a Fantastic Corporate Event
To help you organize your first corporate event, here are some key steps to consider:
Start by Writing Everything Down
Begin by writing down the event's theme, purpose, and goals. Is it an Easter company party or a team-building event? This will help you generate ideas and get your creative juices flowing. A few things you need to think about from the outset are:
- The theme
- The guest list
- The event date
Recruit Volunteers
Delegate tasks to others to make planning more manageable. Ask if anyone in the office has the capacity to help with some simple tasks. By involving everyone, you'll lighten your workload and make everyone feel included. Don't be afraid to appoint some volunteers if needed.
Choosing A Location
Choosing a location is the first important task in the planning stage. Is your office suitable, or will you need to book a venue? You also need to consider having a dancing area or a quieter space where people can chat. Research venues in the area and book one as soon as possible.
Arrange Catering
Regardless of who the guests are or where the event is being held, food is a must-have. People will be hungry, and if the company doesn't provide at least some snacks, people may leave in search of food. Hire a good catering company that can prepare some delicious starters or hot dishes. Don't forget to ask them to bring their own plates and cutlery if necessary.
Send Invitations
Notify guests of the event's date and location. If it's an employee event, send an email invitation. If it's a corporate event for clients, invite them verbally. Regardless of the recipient, send the invitation in advance to maximize attendance.
Prepare Corporate Gifts
No corporate event is complete without gifts. Depending on your budget or the recipient of the presents, prepare a cute giveaway or a more substantial corporate gift that includes a branded water bottle, notebook, and/or hoodie. Freebies are always appreciated and will make the event memorable.
Other Things to Consider
Although not essential, there are a few other things to consider when organizing your event:
- Prepare an Ice-Breaker - To loosen up and warm up the atmosphere, consider preparing an ice-breaker question or game.
- Sponsors - Consider asking different companies to sponsor the event, and in turn, promote their brands.
- Speakers - Invite key speakers who can engage the audience and add value to the event.
- Plan Activities - Plan fun activities, such as games or networking activities, for the attendees.
- Decorations - For a thematic event, decorate accordingly. For example, if it's a Halloween or Christmas party, decorations are a must-have.
- Playlist - Make sure to create a playlist with music for all tastes.
Now that we've walked you through the entire organisational process, you're ready to start putting our tips and tricks into practice. Feel free to bookmark this page and come back to it whenever you need it. If you have any further questions, please don't hesitate to contact us at PromotionsOnly.
The PromotionsOnly Team